Attendance Management#
Introduction#
The Attendance Section is designed to help organizations track employee attendance efficiently. It provides a comprehensive overview of attendance records, requests, work hours, and related activities. The system ensures transparency and accountability by allowing employees and administrators to manage and monitor attendance-related data.
Key Features#
Dashboard#
The Dashboard provides a quick summary of attendance-related metrics. Users can view key statistics such as:
Total employees present and absent
Attendance analytics based on different time filters (daily, weekly, monthly)
Work hours and attendance trends
Attendances#
This module displays a list of attendance records for all employees. Users can:
View attendance logs
Filter by date range
To manage employee attendance in the Harilla HR system:#
Navigate to the Attendance section from the left sidebar menu.
Access the Attendance view, where you'll see three tabs:
Attendance To Validate, OT Attendances, Validated Attendances,
In the Attendance To Validate tab, review pending attendance records that require approval:
Check employee details, dates, and check-in/check-out times Verify the shift type and confirmation status
To approve an attendance record:#
Select the checkbox next to the employee name
Click the blue Validate button to confirm the attendance
To add a new attendance record:
Click the + Create button in the top-right corner of the screen
Complete the required attendance information in the form that appears
Use the search, filter, and group options to organize and find specific attendance records.
Review overtime records in the OT Attendances tab and previously approved records in the Validated Attendances tab.
Once validated, attendance records will move from the "To Validate" section to the "Validated Attendances" section for future reference and reporting.
Alternatively, employees can use the checkin/ checkout option at the top of the page
Attendance Requests#
Employees can submit attendance-related requests, such as:
Leave requests
Work-from-home requests T0 record an attendance request:
Navigate to the Attendance section from the left sidebar menu.
Access the Attendance Requests view through the sub-menu.
Click the + Create button in the top-right corner of the screen.
In the "New Attendances Request" modal window that appears, fill out all required information about the attendance record.
Review all information for accuracy and completeness.
Click the Request button at the bottom of the modal to submit the attendance request.
Once submitted, the request will appear in the Attendance Requests table for review and approval by the appropriate manager or HR personnel.
Administrators can review and approve or reject these requests.
Hour Account#
This section provides detailed insights into work hours, including:
Click on Hour Account in the left sidebar under Attendance section
View employee hour records organized by month (March, February, January)
To add a new entry:
Click the Create button in the top-right corner
Complete the form with required information:
Employee: Select employee from the dropdown
Month: Choose the month from dropdown
Year: Enter the year (e.g., 2025)
Worked Hours: Enter hours in 00:00 format
Pending Hours: Enter hours in 00:00 format
Overtime: Enter hours in 00:00 format
Click Save to create the record
To edit existing records, use the edit icon in the Actions column
Filter records using the Field: Month and Year: 2025 filters at the top
Work Records#
Navigate to Attendance > Work Records in the left sidebar
Main Features Viewing Attendance
The grid displays employees (rows) and calendar days (columns)
Colored indicators show attendance status for each employee on each day
The current date and month are displayed at the top
Attendance Status Types#
Present: Employee was at work
Half Day Present: Employee worked partial day
On leave, but attendance exist: Approved time off
Absent: Unplanned absence
Expected Working: Scheduled to work
Conflict: Attendance discrepancy
Actions#
Export: Download attendance data for reporting
Filter: Refine the displayed records
Month Selection: Change the displayed month using the date picker
Add Record: Create new attendance entries with the + button
Attendance Activities#
The Attendance Activities section tracks various attendance-related actions such as:
Clock-in and clock-out times
Cehckin, checkout
Late Come Early Out#
This feature helps organizations track employees who arrive late or leave early. It allows for:
Automated alerts and notifications
Detailed reports on employee punctuality
My Attendances#
Employees can view their personal attendance records, including:
Daily, weekly, and monthly attendance summaries
Status of attendance requests
