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Horilla HR System - Base Settings User Manual#

Department Management#

Accessing Department Settings#

  1. Navigate to the top menu bar and click "Settings"
  2. In the left sidebar, locate and click on "Base"
  3. Select "Department" from the displayed options

Creating a New Department#

  1. Click the "Create" button located in the top-right corner of the Department page

  2. Enter the department name in the provided field Base Settings

  3. Click "Save" to create the department

Managing Existing Departments#

  • View Departments: All departments are listed in a table showing department names and available actions
  • Edit a Department:
  • Locate the department in the list

  • Click the pencil (edit) icon in the Actions column Base Settings

  • Modify the department name as needed

  • Click "Save" to confirm changes
  • Delete a Department:
  • Locate the department in the list
  • Click the trash (delete) icon in the Actions column
  • Confirm deletion when prompted

Important Notes#

  • Deleting a department with assigned employees will require reassigning those employees first
  • Standard departments cannot be deleted if they are required by the system
  • The system currently includes departments such as Sales, Executives, IT, Finance, Marketing, HR, Operations, and Quality Assurance

Job Positions#

Accessing Job Positions Settings#

  1. Navigate to Settings → Base → Job Positions

Creating a New Job Position#

  1. Click the "Create" button on the Job Positions page
  2. Fill in the required information:
  3. Job Position Title

  4. Associated Department Job Position Settings

  5. Click "Save" to create the job position

Managing Job Positions#

  • Edit a Job Position:
  • Locate the job position in the list
  • Click the edit icon
  • Update information as needed
  • Click "Save"
  • Delete a Job Position:
  • Locate the job position in the list
  • Click the delete icon
  • Confirm deletion when prompted

Important Notes#

  • Job positions are linked to departments; ensure the correct department is selected
  • Job positions cannot be deleted if employees are currently assigned to them

Job Role#

Accessing Job Role Settings#

  1. Navigate to Settings → Base → Job Role

Creating a New Job Role#

  1. Click the "Create" button on the Job Role page
  2. Complete the following information:
  3. Role Title

  4. Role Description Base Settings

  5. Click "Save" to create the job role

Managing Job Roles#

  • Edit a Job Role:
  • Find the job role in the list
  • Click the edit icon
  • Update the information as needed
  • Click "Save"
  • Delete a Job Role:
  • Find the job role in the list
  • Click the delete icon
  • Confirm deletion when prompted

Important Notes#

  • Job roles define specific responsibilities within job positions
  • Multiple job roles can be assigned to a single job position
  • Employees are assigned job roles rather than just job positions for more detailed organizational structure

Company Settings#

Accessing Company Settings#

  1. Navigate to Settings → Base → Company

Configuring Company Information#

  1. Complete all necessary company details: Base Settings

  2. Company Name

  3. Address
  4. Country
  5. State
  6. City
  7. Zip

  8. Icon

  9. Click "Save" after entering all information

Updating Company Settings#

  1. Access the Company settings page as described above
  2. Modify any information that needs to be updated
  3. Click "Save" to apply changes